Tired of manually creating Zoom links and sending out confirmation emails after every new booking? This n8n automation template takes the hassle out of scheduling, allowing you to focus on more important tasks. Here’s how this efficient workflow operates:

1. Effortless Form Submission: The process kicks off the moment a new meeting request is submitted through your n8n form. This form collects all necessary details like attendee name, email, service provider name, and the meeting topic and date.
2. Instant Zoom Meeting Creation: Once the form is submitted, the workflow automatically integrates with Zoom to create a new meeting. It populates the meeting topic and sets parameters like a 30-minute duration and enabling participants’ video.
3. Automated Email Confirmations: After the Zoom meeting is successfully created, the system immediately sends two personalized confirmation emails via Gmail:
   • To the Attendee: An email is sent to the person who booked the meeting, confirming the topic, date, time, and crucially, providing the direct Zoom meeting link.
   • To the Service Provider/Host: A similar confirmation email is also sent to the service provider, ensuring they have all the meeting details and the Zoom link readily available.

This template ensures that every scheduled meeting is instantly set up on Zoom and all parties are immediately informed, reducing no-shows and enhancing professionalism.

Key Benefits

• Save Time & Reduce Manual Work: Eliminate the tedious tasks of creating Zoom links and sending individual confirmation emails.
• Improve Efficiency: Automate your scheduling process, allowing you to manage more meetings without increasing your workload.
• Enhance Professionalism: Send instant, consistent, and branded confirmations to all participants, reflecting positively on your organization.
• Reduce No-Shows: Clear and immediate communication of meeting details helps attendees remember and join their appointments.
• Seamless Integration: Easily connect your n8n forms, Zoom account, and Gmail to work in harmony.

Who Should Use This Template?

This template is perfect for anyone who regularly schedules virtual meetings and wants to automate the setup and communication process. This includes:

• Consultants and Coaches
• Sales Teams
• Customer Support Departments
• Recruiters and Hiring Managers
• Small Businesses and Freelancers
• Anyone using Zoom for client or team meetings

What’s Included in the Download

The downloadable .json file contains the complete, pre-built n8n workflow for automated Zoom meeting creation and email confirmations.

Need Help?

Setting up integrations can sometimes be tricky. If you need any assistance with configuring this workflow, connecting your Zoom or Gmail accounts, or customizing the email content, please don’t hesitate to contact our expert support team for help.