Manual resume screening is time-consuming and prone to human bias. This n8n automation template leverages the power of AI to transform your recruitment process, making candidate evaluation faster, more objective, and highly efficient.

Here’s how this intelligent resume screening system works:

1. Automated Resume Ingestion: The workflow is triggered automatically when a new resume link is added to your Google Sheet (e.g., from a job application form). The system then downloads the PDF resume from Google Drive.
2. PDF Content Extraction: The Read CV PDF node extracts all textual content from the uploaded resume, making it readable for the AI.
3. AI-Powered Categorization: The extracted resume text is fed into an AI agent, powered by the OpenAI Chat Model. This AI is configured as an “experienced technical recruiter” and is given fixed criteria for evaluating candidates, such as:
   • Minimum 3 years of experience in React.js or Node.js.
   • Familiarity with REST APIs.
   • Good communication skills (inferred from the resume content).
4. Decision Generation: Based on these criteria, the AI agent makes a clear “Decision: ✅ Suitable” or “Decision: ❌ Not Suitable”. This ensures consistent and objective evaluations.
5. Intelligent Data Parsing: A custom Data Parser code node then extracts this decision from the AI’s output, ensuring it’s in a clean, usable format.
6. Automated Applicant Tracking: Finally, the workflow updates your Google Sheet, specifically the “CV form (Responses)” sheet, with the AI’s “Accept or reject” decision for each candidate. This creates a real-time, organized applicant tracking system.
7. Memory for Context (Optional/Advanced): The Simple Memory node is included to provide conversational context, which could be extended in more complex scenarios where the AI might interact further or require previous conversation history for decision-making.

This template automates a crucial, often bottlenecked, part of the hiring funnel, allowing your recruitment team to focus on interviewing qualified candidates.

Key Benefits

• Save Significant Recruitment Time: Automate the initial screening of hundreds of resumes, freeing up recruiters for high-value tasks.
• Reduce Bias in Screening: AI evaluates candidates based on objective, pre-defined criteria, leading to fairer assessments.
• Improve Screening Accuracy & Consistency: Ensure every resume is evaluated against the same standards, consistently.
• Faster Hiring Process: Quickly identify suitable candidates and move them through the hiring pipeline more efficiently.
• Centralized Applicant Tracking: Keep your candidate status updated in real-time within your Google Sheet, offering a clear overview.

Who Should Use This Template?

This template is a game-changer for HR departments, recruitment agencies, hiring managers, and small businesses that receive a high volume of job applications, especially for technical roles. If you’re looking to automate and optimize your initial resume screening process, this workflow is for you.

What’s Included in the Download

The downloadable .json file contains the complete, pre-built n8n workflow for AI-Powered Resume Screening & Applicant Tracking.

Need Help?

Integrating AI into your hiring process can be a new frontier. If you require any assistance with the configuration or customization of this template, connecting your Google Sheets, Google Drive, or OpenAI accounts, or tailoring the AI’s evaluation criteria, please don’t hesitate to contact our expert support team for help.